KEEPING OUR STORIES ALIVE

Request for Proposal: New Logo

Request for Proposal: New Logo

 The Canadian Lesbian and Gay Archives

Founded in 1973, the Canadian Lesbian and Gay Archives (CLGA) has grown to become the largest independent LGBTQ2+ archives in the world. The CLGA was established to aid in the recovery and preservation of LGBTQ2+ histories. Its mandate is to acquire, preserve, organize, and give public access to information and materials in any medium, by and about LGBTQ2+ people, primarily produced in or concerning Canada. To support this function, the Archives also maintains significant non-archival collections, which include a research library, international research files, and an international collection of queer and trans periodicals. It is our mandate to make this information available to the public for education and research. Over the years, we have helped hundreds of people – students, artists, journalists, lawyers, filmmakers – working on various projects.

 Summary and Background

The Canadian Lesbian and Gay Archives seeks proposals for a consultant to create a new visual identity for the CLGA’s new name.

In May of 2018, the CLGA chose a new name The ArQuives which will be used with the name descriptor, “Canada’s LGBTQ2+ Library and Archives”. The name of the organization was changed because the existing name did not adequately capture the evolving and growing LGBTQ2+initialism. The ArQuives will continue to use the existing CLGA tagline, “Keeping our stories alive!” The new name and descriptor resulted from an extensive yearlong consultation process and the organization is now undertaking legal steps to effect that change. The name consultation process did not include the creation of a permanent new visual identity, merely a temporary ‘mockup’ the support the presentation of the new name to members at the May 2018 AGM.

 Proposal Guidelines

This Request for Proposal represents an open and competitive process. Any questions about the RFP can be sent to the CLGA Executive Director until August 20, 2018 @ 16:30 EST. Proposals will be accepted until 16:30 EST August 31, 2018. Any proposals received after this date and time will not be considered. All proposals must be submitted electronically to the Executive Director.

All costs in the proposal must be all-inclusive and include any outsourcing and contracts. Any proposal that calls for outsourcing or contracting must include information of the third parties in the description and budget.

A proposer may withdraw their application in writing at any time before the closing date and time. The CLGA may not necessarily accept the lowest priced proposal.  Contract terms and conditions will be negotiated upon selection of the proposal. Proposals must be signed by an employee who is authorized to bid on behalf of the company.

 Project Description and Objectives

The CLGA seeks proposals for a contractor for the creation of a new logo to accompany our new name. All proposals should adhere to AODA guidelines. The contractor will be reporting to The ArQuives Identity Committee. The contractor will also be working with the Communications Committee and other committees as needed.

The contractor will provide a final report and style guide with all of the logo elements as described in the project scope. This report will be presented to The ArQuives Identity Committee and the Board of Directors for approval.

The successful consultants will be prepared to create at a minimum the following elements:

  • Name badges, poster logos, business cards, email signatures and stationery (ie. letterheads, labels).
  • Signage (Front entrance at 34 Isabella + storage facility above the TD Bank at Church and Wellesley)
  • Internal documents (ie. forms, applications)
  • Word and PowerPoint templates
  • Low and high resolution images of all elements

Project Scope

Included

  • Project plan/process/workflow
  • Research on other organisations (particularly in the LGBTQ2+ community)
  • Logo creation
  • Style Guide
  • Final Report to the Board of Directors

Excluded

  • Creation of new name, descriptor, or tagline
  • Web design

RFP Timeline

Activity Target Date
Deadline for questions August 20, 2018 @ 16:30 EST
RFP Closing date and time August 31, 2018 @ 16:30 EST
Estimated award date September 7, 2018
Interviews (if needed) September 10-14, 2018
Estimated contract start date September 17, 2018
End of contract – Receivable November 12, 2018

 Project Timeline + Deliverables

Activity Target Date
Work Plan and consultation with CLGA September 17 to October 5, 2018
Final Report due November 12, 2018

 Budget

All proposals must include proposed costs to complete the tasks described in the project scope. Costs should be described as ‘one-time’ or ‘non-recurring’ costs or ‘recurring costs.’  Clearly state if it does or does not include HST.

Bidder Qualifications

The bidder should include how they meet the following qualifications as part of their proposal package:

  1. Knowledge and/or experience working with the Canadian LGBTQ2+ community
  2. Experience working with marketers and fundraising
  3. Experience working with social movements and/or not-for-profits
  4. Experience with anti-oppression, anti-racist, and de-colonial work

All proposals will be evaluated on their overall merit, as set out in the criteria below. The CLGA particularly encourages applications from those who identify as members of bisexual, trans, Francophone, minority language, Black, Indigenous, and people of colour communities.

Proposal  Evaluation

The proposal will be evaluated on the following criteria:

  1. Overall proposal suitability
  2. Organizational experience
  3. Relevant experience
  4. Value and cost

Disqualification of Proposal

The CLGA may disqualify a proposal at any time in the RFP process if one or more of the following events occur:

  1. The proposal includes incorrect information or is incomplete.
  2. The proposer misrepresents themselves in any way.
  3. The proposer fails to cooperate with the CLGA.

 

Submit your proposal by August 31, 2018 @ 16:30 EST to:

Raegan Swanson

Executive Director

executivedirector@clga.ca

416-777-2755

Sorry, comments are closed for this post.

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Request for Proposal: New Logo

 The Canadian Lesbian and Gay Archives

Founded in 1973, the Canadian Lesbian and Gay Archives (CLGA) has grown to become the largest independent LGBTQ2+ archives in the world. The CLGA was established to aid in the recovery and preservation of LGBTQ2+ histories. Its mandate is to acquire, preserve, organize, and give public access to information and materials in any medium, by and about LGBTQ2+ people, primarily produced in or concerning Canada. To support this function, the Archives also maintains significant non-archival collections, which include a research library, international research files, and an international collection of queer and trans periodicals. It is our mandate to make this information available to the public for education and research. Over the years, we have helped hundreds of people – students, artists, journalists, lawyers, filmmakers – working on various projects.

 Summary and Background

The Canadian Lesbian and Gay Archives seeks proposals for a consultant to create a new visual identity for the CLGA’s new name.

In May of 2018, the CLGA chose a new name The ArQuives which will be used with the name descriptor, “Canada’s LGBTQ2+ Library and Archives”. The name of the organization was changed because the existing name did not adequately capture the evolving and growing LGBTQ2+initialism. The ArQuives will continue to use the existing CLGA tagline, “Keeping our stories alive!” The new name and descriptor resulted from an extensive yearlong consultation process and the organization is now undertaking legal steps to effect that change. The name consultation process did not include the creation of a permanent new visual identity, merely a temporary ‘mockup’ the support the presentation of the new name to members at the May 2018 AGM.

 Proposal Guidelines

This Request for Proposal represents an open and competitive process. Any questions about the RFP can be sent to the CLGA Executive Director until August 20, 2018 @ 16:30 EST. Proposals will be accepted until 16:30 EST August 31, 2018. Any proposals received after this date and time will not be considered. All proposals must be submitted electronically to the Executive Director.

All costs in the proposal must be all-inclusive and include any outsourcing and contracts. Any proposal that calls for outsourcing or contracting must include information of the third parties in the description and budget.

A proposer may withdraw their application in writing at any time before the closing date and time. The CLGA may not necessarily accept the lowest priced proposal.  Contract terms and conditions will be negotiated upon selection of the proposal. Proposals must be signed by an employee who is authorized to bid on behalf of the company.

 Project Description and Objectives

The CLGA seeks proposals for a contractor for the creation of a new logo to accompany our new name. All proposals should adhere to AODA guidelines. The contractor will be reporting to The ArQuives Identity Committee. The contractor will also be working with the Communications Committee and other committees as needed.

The contractor will provide a final report and style guide with all of the logo elements as described in the project scope. This report will be presented to The ArQuives Identity Committee and the Board of Directors for approval.

The successful consultants will be prepared to create at a minimum the following elements:

  • Name badges, poster logos, business cards, email signatures and stationery (ie. letterheads, labels).
  • Signage (Front entrance at 34 Isabella + storage facility above the TD Bank at Church and Wellesley)
  • Internal documents (ie. forms, applications)
  • Word and PowerPoint templates
  • Low and high resolution images of all elements

Project Scope

Included

  • Project plan/process/workflow
  • Research on other organisations (particularly in the LGBTQ2+ community)
  • Logo creation
  • Style Guide
  • Final Report to the Board of Directors

Excluded

  • Creation of new name, descriptor, or tagline
  • Web design

RFP Timeline

Activity Target Date
Deadline for questions August 20, 2018 @ 16:30 EST
RFP Closing date and time August 31, 2018 @ 16:30 EST
Estimated award date September 7, 2018
Interviews (if needed) September 10-14, 2018
Estimated contract start date September 17, 2018
End of contract – Receivable November 12, 2018

 Project Timeline + Deliverables

Activity Target Date
Work Plan and consultation with CLGA September 17 to October 5, 2018
Final Report due November 12, 2018

 Budget

All proposals must include proposed costs to complete the tasks described in the project scope. Costs should be described as ‘one-time’ or ‘non-recurring’ costs or ‘recurring costs.’  Clearly state if it does or does not include HST.

Bidder Qualifications

The bidder should include how they meet the following qualifications as part of their proposal package:

  1. Knowledge and/or experience working with the Canadian LGBTQ2+ community
  2. Experience working with marketers and fundraising
  3. Experience working with social movements and/or not-for-profits
  4. Experience with anti-oppression, anti-racist, and de-colonial work

All proposals will be evaluated on their overall merit, as set out in the criteria below. The CLGA particularly encourages applications from those who identify as members of bisexual, trans, Francophone, minority language, Black, Indigenous, and people of colour communities.

Proposal  Evaluation

The proposal will be evaluated on the following criteria:

  1. Overall proposal suitability
  2. Organizational experience
  3. Relevant experience
  4. Value and cost

Disqualification of Proposal

The CLGA may disqualify a proposal at any time in the RFP process if one or more of the following events occur:

  1. The proposal includes incorrect information or is incomplete.
  2. The proposer misrepresents themselves in any way.
  3. The proposer fails to cooperate with the CLGA.

 

Submit your proposal by August 31, 2018 @ 16:30 EST to:

Raegan Swanson

Executive Director

executivedirector@clga.ca

416-777-2755

Sorry, comments are closed for this post.

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CONTACT US


Telephone: 416-777-2755
Email: queeries@clga.ca

Street Address:
34 Isabella Street
Toronto, ON M4Y 1N1

Mailing Address:
Canadian Lesbian and Gay Archives
P.O. Box 699
663A Yonge Street
Toronto, ON M4Y 1Z9

PUBLIC HOURS

6:30 pm - 9:00 pm Tuesday, Wednesday, Thursday

1:00 pm - 5:00 pm Friday

NOTE TO RESEARCHERS:
Some of our materials are stored off site. Before visiting the archives, please send us an email at queeries@clga.ca listing in detail the topics and sources that you wish to consult and we will let you know when they will be available. We aim to respond to email inquiries within 4 business days.

CONSTRUCTION NOTICE:

As we continue our efforts to make the CLGA more accessible, we are now renovating the front of the house to add a ramp to the front entrance. The exterior construction started Monday, September 17, 2018 and will continue until late November. The first steps will be working to fence off the tree at the front of the house. Please note that there will not be any construction work done during public service hours. Should there be any disruptions affecting our access to the front door and/or work in the house during this process, we will post a notice as soon as possible. Thank you for your understanding and patience as we try to make the CLGA more accessible to all. If you have any questions/concerns, please contact the Executive Director, Raegan Swanson, at executivedirector@clga.ca

Update – Sep 27, 2018: The front door is currently not accessible due to construction. Please use the back door until further notice.


The Canadian Lesbian and Gay Archives is located on the traditional lands of the Mississaugas of the New Credit First Nation, the Haudenosaunee, the Anishnaabe and the Huron-Wendat. Today, Toronto is still the home to many Indigenous people from across Turtle Island and we are grateful to have the opportunity to work on this land.

The CLGA strives to gather the stories of the unheard and silenced voices of the 2SLGBTQ+ first peoples of this land. We acknowledge that some stories have already been lost, and we aim to ensure that those that remain and those that are to come are preserved for the future.